Home office is currently extremely popular. But what basic conditions are needed to enable employees to work productively at home?
Because of Covid19, many companies had to deal with the home office issue overnight. This challenge will last even longer. However, flexible forms of work are not just a "corona phenomenon", but have long been a need of many employees.
"Working in a room needs rules" says Prof. Dr. Hartmut Schulze, expert for mobile-flexible working, about various aspects of working independent of time and place. The BeeDigital AG team shares this opinion and has these tips for you to make your home office a success.
1. make sure you have the right workplace
Set up a well-equipped workplace at home. Is the screen big enough? Is the Internet connection fast enough? Pay attention to the ergonomics of your workplace. It is worth it. The same requirements apply to the workplace at home as in the office. Together with your supervisor, check whether you can use some of the hardware at home.
Make sure that your monitor is placed at least an arm's length away. The reason: If the monitor is too close, the posture is often cramped. This often causes tension in the shoulder and neck area. The further away the monitor is, the more relaxing for the upper body and eyes.
Adjust the height of the monitor so that the view falls obliquely downwards - the head should be tilted slightly downwards. The reason: The neck is relieved and the eyes are less strained.
If possible, use a hand rest for operating the mouse. These prevent the hands from buckling. The reason: The joints, tendons and nerves from the hand to the elbow are spared. You can thus prevent inflammation.
If you have the opportunity, it makes sense to set up a separate office so that you can work undisturbed. In this way you send a clear signal: "I am at work".
2. maintain your habits
Home office is not jogging pants and shFlannel sweater. Most pictures on the net give a wrong picture. Do not work on the bed or the floorbut on Desk. Organize you itself before Start of work at Home Office like this, like when Take you to the Office drive would. Dress correctly, etc. The helps on the "Operating mode» to switch and itself on the upcoming Tasks to be enteredlen.
3. plan your daily routine.
Flexibility is certainly the main advantage of the home office. Working hours can be arranged more freely. However, you will probably spend more time at the screen than in the office, because many meetings be held online. Plan breaks and relax. Do not use the breaks for housework.
4. plan the next day
Make a note of the Work that you on next Day take care of would like. Structure is essential in the home office and makes their job easier. Plan blocks for phone calls and answering emails. This helps not just in the home office.
In the home office you will inevitably meet your colleagues less. The exchange and social contacts are extremely important for your well-being. Virtual meetings can help. Organize "online break team meetings" and arrange to meet for Virtual-Coffee klatch.
6. inform your boss
If you are not present, it is important that your team is informed. Regular feedback on joint tasks and projects facilitates coordination and avoids ambiguities and misunderstandings. Your boss will also be pleased if the flexibility offered brings the desired effectiveness. Always keep your calendar up-to-date and communicate your working hours and absences clearlyso that no misunderstandings arise.
Home office succeeds wonderfully when you are able to organize and discipline yourself. Good communication in a team, clear workflows and structures, central access to documents and projects, such as with this useful tool www.smartportal365.com are the guarantors for efficient and effective work in the home office.